Experiential Project Coordinator
Please read the ad in its entirety - This is NOT a sales, marketing or PR role.
Are you a self-starter and top performer?
Do you enjoy being part of an exciting, creative, and cutting-edge company?
Then come join SCPS’s Experiential team.
We use the latest technologies and fabrication methods in a fast-paced, dynamic work environment, while working with leaders around the globe to create products and experiences that are innovating and exciting, across many industries. We cover anything from Design & Concept to Installation & Event Support and everything in between.
In this role, you will be responsible for project coordination and you will work closely with our team managers, leads and other crew members on a daily basis.
Your ability to work independently with limited direction, communicate effectively with team members in multiple locations on many different projects, and drive project timelines will be critical to your success.
You will work on a team creating and managing calendars, schedules, task lists, submitting requests for quotes, ordering, budgeting and managing multiple projects while partnering closely with crew members and management to ensure projects are on time and budget, delivered, installed and wrapped up.
As a single point of contact for various aspects of the project coordination process, you will be required to meet deadlines, resolve problems and develop relationships at all levels of the organization, including outside vendors.
You must be able to swiftly assist on one or more projects, usually with demanding deadlines from start to finish, and know where each project stands at all times. You must enjoy using your fabrication/construction skills when needed, and enthusiastically adapt to additional tasks in our studio. You must be willing to get your hands dirty and help build, if needed.
Our ideal candidate would have previous experience in the industry including set construction, scenic construction, or experiential production.
Your schedule needs to be flexible and will sometimes require travel, late nights, and/or weekends. You must be local to the South Bay or surrounding LA and Orange County areas, and work on premises in our South Bay studio.
Key Responsibilities include:
Conduct day to day communication with senior management and fabrication crews regarding project status and needs, ensuring the project is on schedule and meeting deadlines.
Identify a project’s Scope of Work and help to develop project budgets/schedules/and estimates.
Make preparations for and actively take part in project meetings.
Produce meeting notes and delegate tasks accordingly.
Ensure all project documents are current and accurate. Including but not limited to: estimates, material lists, work schedules and task lists.
Maintain projects digitally. Including but not limited to: assets, estimates, and client communication.
Identify, source and manage appropriate vendors and suppliers with given supply chains.
Work with fabrication crews to execute prototypes and all build elements.
Keep an up to date audit on all resources.
Identify and communicate project challenges and brainstorm solutions with senior management across all teams.
Deliver great service to our project managers and help facilitate their needs.
Quality control of all elements throughout the production process.
Other duties as assigned by Senior Management.
BASIC QUALIFICATIONS
Ability to develop project scopes and objectives, involving all relevant stakeholders and ensuring feasibility.
Ability to coordinate internal and external resources for the execution of projects.
Ability to ensure that all projects are delivered on time, within scope and budget.
Ability to ensure resource availability and allocation.
Excellent organization and coordination skills with an attention to detail
Solution oriented thinker.
Be able to jump in and “get your hands dirty” when needed.
Excellent written and verbal communication skills.
Budget Management.
Ability to exercise discretion with sensitive information.
PREFERRED QUALIFICATIONS
Two years minimum fabrication and/or construction experience.
3D Modeling Skills
Working knowledge of Microsoft Office or Google Drive products
Practical and Digital Special Effects Experience
Electrical Skills
Knowledge of the Mold & Cast process
Industrial Design Knowledge (Highly Desired)
Painting Skills
Programming Skills
Set and Prop building experience
Salary commensurate with experience. Please send us your resume and portfolio. (Links to portfolio are also acceptable)
PLEASE NO PHONE CALLS OR WALK-INS!
Job Types: Full-time, Part-time